Finding a well-established caterer to help out on the big day is sure to be a top priority. It is beneficial to spend the time searching the local market to ensure that you can hire the right wedding caterer to meet your needs. Below are several steps to consider in the hiring process:
Set a budget
It is often helpful to calculate a sensible budget before meeting with caterers. In the budgeting process, it is helpful to consider a variety of factors that can have an impact on the total cost. Plate or buffet meals and the quality of the food are sure to make a difference relative to the potential cost.
Receive recommendations
Obtaining personal references is likely to be the most effective option for contacting approved wedding caterers. Alternatively, if you are not in a position to trust the personal comments of others, a great way to get a sense of the quality of local catering services is to attend wedding exhibitions or shows. By attending exhibitions, it is possible to sample the food to get a full appreciation of what is on offer. Another option is to read reviews and comments online.
Create a short list of potential candidates
Ideally, you want to create a short list of four or five different caterers. Avoid adding too many names to the list as this can make the whole process quite overwhelming and confusing. When creating your short list, it is helpful to make an initial call to the caterer to verify availability and menu options. Cross out those catering services that are not available for the required date and time.
Prepare a list of questions to ask that they can relate to cancellation policies, refund options, deposit, availability of special menus for vegetarians, if waiters are provided, the ability to provide furniture, tip expectations, etc. Also, be sure to schedule a time to sample menu items before agreeing to use the services. Make sure the caterer can fully understand personal requirements and is dedicated to providing a first-class reception.
Review the contract
Before going ahead with the signing of the contract, it makes sense to carefully review the services provided by the catering service providers to ensure that you can meet all the requirements and stay within the calculated budget.